Who we are

Saffrosystems, LLC (aka “Saffrosystems”, aka “the company”) is a registered corporation in the state of Maryland. Our base of operations is located in Towson, MD. This Privacy Policy (aka “Statement of Privacy”) applies to the Saffrosystems.com Web site and governs data collection and usage. By using the Saffrosystems.com Web site, you consent to the data practices described in this statement. Saffrosystems collects and uses your personal information to operate the Saffrosystems.com Web site and deliver the services you have requested. Our website address is: https://saffrosystems.com.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

All data provided by our members and those contacting the company using the Web site uses cookies to preserve member and contact data. At no time does the company use cookies to extract, acquire or in any way search a user’s browser for data collection purposes that extends beyond the Saffrosystems Web site. At no time will any user of the Saffrosystems Web site be required to provided data that exceeds what would be normal and usual business practices by the company. Only that data users of the Saffrosystems Web site provide, with some normal exceptions, is stored and managed via cookies.

Examples of what are normal exceptions are noted but not limited to previous statements made above in this declaration.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

For any company, collecting analytics is an important part of understanding the behavior and preferences of its users. In order for Saffrosystems to consistently provide meaningful experiences for its members the company employs analytics to better understand users and its members.

Saffrosystems keeps track of the Web sites and pages our customers visit within Saffrosystems.com, in order to determine what Saffrosystems.com services are the most popular as well as where the company can improve its service to current and future members. This data is used to deliver customized content and advertising within Saffrosystems.com to members whose behavior indicates that they are interested in a particular subject area. The company uses trusted third-party vendors to perform analytics and develop customized analytic reports for the company.

Saffrosystems may collect personally identifiable information as already identified in this policy. The company may collect anonymous demographic information, which is not unique to you, such as your Postal Code, preferences, interests and favorites.

Information about your computer hardware and software may also be automatically collected by the Saffrosystems.com Web site. This information may include: your IP address, browser type, domain names, access times and referring Web site addresses. This information is used by Saffrosystems for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use of the Saffrosystems.com Web site.

Who we share your data with

Saffrosystems uses industry-standard security practices to protect all data collected on the company’s Web site. We share member data with our partners when we believe that it is in the best interest of our members to do so. At no time will we sell or offer to sell any data the company collects about its members.

We communicate with our partners to ensure that they have a privacy policy in place. At no time does the company warrant or guarantee that our partners fully apply their privacy policies consistently and with the same rigor that Saffrosystems applies its privacy policy.

Saffrosystems encourages you to review the privacy statements of Web sites you choose to link to from Saffrosystems.com so that you can understand how those Web sites collect, use and share your information. Saffrosystems is not responsible for the privacy statements or other content on Web sites outside of the Saffrosystems.com and Saffrosystems family of Web sites.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (however, they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Saffrosystems may use your personally identifiable information to inform you of other products or services available from the company and its affiliates. Saffrosystems may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Saffrosystems does not sell, rent or lease its customer lists to third parties. The company may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you.

In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Saffrosystems may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries.

All such third parties are prohibited from using your personal information except to provide these services to Saffrosystems.com, and they are required to maintain the confidentiality of your information.

Saffrosystems does not use or disclose sensitive personal information, such as race, religion, or political affiliations, nor do we seek to collect such information.

Your contact information

As a part of the membership process, all users provide contact information to the company. This contact information is used to connect our members with information that is relevant to their membership. Contact information may be used for, but not limited to, contacting members about updates to our Web site, the release of new content and other information the company believes members would find valuable.

At no time and under no circumstances with Saffrosystems sell or freely provide member contact information to third party vendors or any outside entity. Please note exceptions to this as specified throughout this policy.

Additional information

How we protect your data

This Web site uses industry-standard data collection and validation processes to collect and protect data. We use industry-standard data transfer protocols and security protocols to ensure the integrity of all member data.

What data breach procedures we have in place

Saffrosystems works with our Web site and other technology vendors to ensure data integrity and protection. In the event of a data breach, the company will work with its vendors, law enforcement and credit reporting bureaus to determine the nature and extent of a data breach.

As soon as the company has obtained enough relevant information to effectively update members, it will post information about the breach on its Web site as well as notify members via email. The company will also notify members about steps Saffrosystems is taking to support the protection of each member’s identity and financial information that may be at risk due to a data breach of Saffrosystems Web site and supporting technologies.

What third parties we receive data from

Saffrosystems Web sites will disclose your personal information, without notice, only if required to do so by law or in the good faith belief that such action is necessary to:

(a) conform to the edicts of the law or comply with a legal process served on Saffrosystems.com or the site;

(b) protect and defend the rights or property of Saffrosystems; and,

(c) act under exigent circumstances to protect the personal safety of users of Saffrosystems.com, or the public.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Saffrosystems.com public message boards, this information may be collected and used by others.

What automated decision making and/or profiling we do with user data

Saffrosystems does not use or disclose sensitive personal information, such as race, religion, or political affiliations, nor do we seek to collect such information.

Industry regulatory disclosure requirements

The company, in concert with our legal advisors is committed to meeting all regulatory disclosure requirements as required and stipulated in all federal, state and local law.